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In most email applications, you have the option of sending
email in a number of different formats. For example, you can
send an email in plain text or HTML.
There are advantages and disadvantages in doing any of them,
however you really need to be aware of the differences before
you cause yourself problems.
| Plain
Text |
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This is the safest format for email, 'what you see
is what you get'. The text is plain ol' 'Times New Roman'
which cannot be changed, you can't add colour or change
the test size. It's like writing in a basic text editor,
like Notepad.
The emails remain small, and is compatible with all
email applications.
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Rich
Text Format
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This allows basic formatting of text, enabling changes
to the font, text size and adding a bit of colour to
the text. Using this format is probably ideal for people
who like to be expressive with their emails without
the 'bells and whistles' of images. The nearest comparison
is writing in WordPad.
RTF is not compatible with some email applications,
which will convert the email back into plain text without
any difficulty. Internet mail doesn't support RTF, and
will convert it back to plain text.
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| HTML |
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This format has the ability of imatating web pages,
and therefore can look fairly impressive. Images can
be made part of the email itself, scripting in the background
can be used to perform various functions. However because
of this it makes the user vulnerable to viruses and
unorthadox advertising tactics. If code can be activated
purely by displaying the email content in a preview
pane, then the ability for malicious code to be run
becomes very easy. Viruses spread like wildfire this
way.
Advertisment emails, (spam) can use HTML emails to
monitor the number of people who have read, or at least
opened their email. By embedding code in the email (perhaps
unique to that email) or a link to an image on their
server as part of the email, they can monitor their
success.
HTML emails tend to be fairly big, as they contain
basically a web page. The more graphical content, the
larger the email will be.
HTML emails are the least compatible out of all of
them, different applications and internet mail sites
all utilise the format slightly differently, this can
give some applications problems in intepreting the content
correctly. If the application cannot interpret the email,
it will either display the entire HTML source code (what
a mess!), or it will just display a blank page (perhaps
deleting the message). This is not common, however does
happen.
Some companies automatically convert HTML email to
plain text, stripping all the formatting, and changing
any graphic's into attachments. This is mainly done
as a security precaution, to help fight the threat of
viruses.
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At the end of the day, the choice is yours. However if you
do use HTML email or have the ability to receive HTML emails
as most people do now, make sure your software is up-to-date
with the latest software updates and security patches.
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